How to Use Microsoft OneNote to Improve Productivity

There’s a great tool called OneNote in Microsoft Office that has the ability to improve your productivity and make your day a little easier.

Microsoft OneNote is a digital note-taking tool that works seamlessly across different devices and platforms to improve how you work and communicate with others.

Why You Would Use It

Here is why we started using it in our office. We were finding that we were taking meeting notes and managing action items from them in dramatically different ways. Many of us would write paper notes and then sometimes (with an emphasis on sometimes) email those notes and action items around after a meeting to ensure everyone was clear on next steps.

With Microsoft OneNote, we now take notes directly in the OneNote application during meetings and those notes are linked to the meeting item in our calendars. So there is no wasted time transcribing things, doing follow-up emails or people having confusing conversations because they are not clear of what is expected out of a meeting.

There are many other uses for it as well. I have seen one of our clients using this for documenting a site visit, and incorporating pictures and notes that are then easily shared back with the office.

Students are using it to share digital notebooks that have class notes and work on projects or homework together. Some people even use it for grocery lists!

How to Start Using It

If you have Office 2013 installed on your computer, you will already have OneNote. If not, it is a free download from

Microsoft OneNote has apps that can be installed for free and will work on the following devices:

* Windows 7 and Windows 8 PCs

* Mac with OS 10.6.6 or later

* Windows Phone

* iPad

* iPhone

* Android

It can also be used through a regular web browser.

Where to Find Training on It

Microsoft OneNote is fairly intuitive but it doesn’t hurt to provide some training to your team so they use it effectively and it helps drive efficiency, as opposed to hurting it. There are several introductory training videos available here -

Why the Cloud and Office 365 Makes It Work Better

While Microsoft OneNote will work without Office 365, having a cloud-based Office 365 account will allow you to more effectively use this productivity tool as it will integrate better into your company’s email systems, allow you to share notebooks more seamlessly and centrally manage the data that is being used by your team in OneNote.

If you’re interested in learning more, please give us a call or download our latest eBook on Office 365.