Microsoft is strongly encouraging its customers (pretty much everyone who owns a PC) to move to their Cloud-based Office 365 service for email and other Microsoft applications. In fact, there are now more organizations in North America hosting their email with Microsoft than not.
So where does that leave your desktop Microsoft applications such as Word, PowerPoint, Outlook and Excel? It leads to an important decision – do you license them as part of Office 365 or independently?
You have the option to include with Office 365 the desktop licensing for Microsoft Office 2013, the suite that includes the programs above. Here are some of the reasons why our clients are doing that.
1. Get Everyone on the Same Version of Microsoft Office
There is an epidemic amongst small businesses and not-for-profit organizations that everyone seems to have a different version of Office. This may not be a big deal depending on how you do business but at the very least it is a pain in the butt. Compatibility issues can regularly mess up documents and lead to inefficiencies and in severe cases it can stop work from being completed.
2. Eliminate Upfront Software Licensing Costs
Many people find it frustrating to spend an extra $300-$500 on Microsoft licensing every time they buy a new computer. If you include this licensing with Office 365, you won’t have to spend this as you will be paying monthly for your Office licensing costs.
3. Ensure Software Licensing Compliance
It is not unusual for businesses (especially small ones) to be stretching the rules when it comes to licensing Microsoft software. As you grow larger, you will become a bigger target for software piracy audits. Over the past few months, we’ve had five clients receive notices from Microsoft asking for proof of software compliance. It’s much better not to be worried when you receive a notice like that.
4. Simplify, Simplify, Simplify
Microsoft licensing can be complicated. You may have versions of Office without Publisher, Access or other software you will eventually need. When you include the Office licensing with Office 365, you will have access to all these applications and you won’t need to worry about this.
If you are considering a move to Office 365, make sure your organization is ready and has a strong migration plan. Our Office 365 Readiness Audit will help. Just click below to request it.